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December 3rd, 2015

How Position Management Helps You Manage Your Workforce Better

Using position management to manage your workforce is not just for organizations with employees working multiple positions, but can be applicable and beneficial to any organization. Position management is a type of relationship between positions, jobs, employees and the organizational structure. A position is seen as an empty chair that inherits and maintains job information and employees fill those empty chairs. Position management can used by businesses with employees who work in multiple tax jurisdictions or are replacing coworkers on leaves of absence. It can also simplify recruitment, streamline the succession planning process, and more.

people in suits sitting in chairs

Position management can have positive effects on all areas of Human Resources. In this post, we’ll cover the impact that position management can have on various roles within HR.

Recruitment

With position management in place, every position in your organization exists independent of your employees, whether it is filled or not. This means your recruiters will always know the current staffing levels. They’ll know the exact number of vacancies at any time so they can hire the right number of people. With accurate tracking of vacancies, you can reduce the possibility of over hiring, needing to retract job offers, or going over department budgets due to additional personnel costs. With effective-dated positions, your recruiters can even see into the future, anticipating any gaps in your staffing levels. This ensures that your company is always adequately staffed at all times.

When a position is static and people can move in and out of them, it’s easier to know what is needed to be successful in that position. This gives your recruitment team a more accurate list of traits to look for in applicants, which increases the fit of a hired candidate to the position. A better fit also decreases turnover during the probation period, saving time and money and improving employee morale.

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Talent Retention/Management

It is inevitable that some employees will want to take on new responsibilities, roles, and broaden their horizons. For employers, this can mean different salary amounts, allowances, vacation and sick time, benefits and deductions for different positions. Depending on the accounting structure, this could also lead to dividing the salary cost and scheduling of employees between departments, cost centres, projects and locations.

So how do you effectively manage this while still providing employees, your top talent, all the opportunities they seek?

With position management, you can easily move people into new positions as well as assign them more than one position and still track vacancies. It allows employees to change positions in the company while maintaining the organizational structure. This means employers can tap into the skillsets of their employees without impacting the management of vacant positions.

Administration

With position management, it’s easier to make mass updates to job-related information without having to worry about making individual changes to each of your employees. Position templates with job and position data stored on them can be used to reduce the amount of overhead when creating positions. Positions can even be reused, which also helps to significantly cut down administrative time. With effective position management, your administrative staff can operate at the highest efficiency and spend less time maintaining your system and more time supporting your employees .

Payroll

Payroll is already complicated enough; however, with the added challenge of employees taking on more roles and responsibilities, it can seem almost insurmountable . Position management in payroll makes it easier to pay employees who are taking on more than one role or involved with multiple projects.

In cases where you’re paying people who working in more than one tax jurisdiction and each one has a different rate of tax and deductions, position management can be invaluable. An employee can have one position for each jurisdiction they work, so that the hours they worked in each location are taxed at the correct rates. By using position management, you can also maintain benefits and deductions specific to a position. This way, you can easily ensure that an employee gets the appropriate benefits and deductions when only working in that position.

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With position management, an employee can also have multiple positions that each have their own rates of pay, benefits, deductions, allowances, commission rates and more.

Advanced Payroll AX is a payroll system integrated with Microsoft Dynamics AX that fully utilizes position management. Employees can have an unlimited number of effective-dated positions, each with their own unique characteristics, such as rate of pay and deductions. Cost hours associated with these positions can be freely allocated between projects, cost centres, and departments within the application. Numerous HR, operational and financial reports are provided to assist with data analysis.

Management

Position management pushes you to evaluate the value of each position as a distinct seat in the company that represents a real business need. This way, a uniquely identified position must be created instead of a general job code that can be assigned to multiple employees. This also means that each position must be vetted and budgeted for before it can be created.

With position management, it becomes easier to manage a dynamic workforce. It can aid succession planning by allowing you to build a position roadmap to fill key positions, as well as record the essential skills needed be successful on each position. This helps employers guide new employees into developing the skills they need to excel in their role.

 

If jobs and job descriptions are fairly static, position management could be the direction to take for your organization. With position management, it also becomes much simpler to manage the movement of your employees within your company. Regardless of whether employees have more than one position or not, position management has a range of far-reaching benefits that are worth evaluating for your company’s success.

 

 

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1 comment

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Joan - January 11, 2016

Alighrt alright alright that’s exactly what I needed!

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